For car lots and truck, trailer and equipment dealers in Canada
Lot & Yard puts your inventory on your own domain with an AI sales agent answering buyers around the clock, a Reserve button that takes a deposit into your own Stripe account, search engines and marketplaces fed automatically, and a sales desk that takes every deal to a signed AMVIC bill of sale.
One subscription, one login for the whole team. The website and the desk share the same inventory, customers and deals.
Answers buyers on every listing from the listing itself, offers a viewing and turns the conversation into a lead with the transcript attached.
Sitemap, structured data on every unit, Google and Bing verification, saved-search and price-drop alerts, and one Google review request emailed 24 hours after each delivery.
Buyers press Reserve on the listing and pay a refundable card deposit through Stripe into your own account. The deal opens at Deposit, the site shows Sale pending. No Stripe yet? They ask for a hold.
Bought at auction? Drop the condition report PDF and the AI drafts the unit: facts, the report's photos, damage and tires, and the auction as where it came from. You set the price and publish.
Kijiji, the Meta vehicle catalog and an AutoTrader.ca export pull from your site on their own schedule. List once, appear everywhere.
Five guided steps, issue and lock, the buyer signs on their phone, your signatory countersigns, the signed PDF files itself.
Board by stage, a worksheet with fees, levy, trade-in and gross margin, desking with lenders, and approvals when a discount passes the rep's limit.
Approve, counter or decline from a queue, see the floor by rep, get alerts for slow replies and aged units, and a dashboard with gross by rep.
Sales by rep and by source, gross per deal, days to sell, inventory aging and lead response time. Every table exports to CSV, and the pack lands in your inbox on the 1st.
A Transport Canada recall check on every car listing, the CARFAX Canada report you already have as a View report button, and a printed window sticker with a QR code to the listing.
Classic, Showroom, Yard or Boutique with your colours, fonts, logo and words. Change it any time with a live preview and no developer.
GST, PST or HST by province on the bill, the AMVIC levy on vehicles, salesperson registration numbers, and a bill only an authorised user can issue.
A buyer asks the website a question at two in the morning or reserves with a deposit, the lead lands in the portal, an auction purchase becomes a draft from its condition report, and a deal goes from the desk to a signed bill of sale.
Ask a question, on every listing
Most enquiries arrive after hours, and most of them are the same three questions. The assistant answers them on the spot, from your listing and nothing else, so the buyer stays on your site instead of going back to the marketplace.
Price, specs, kilometres or hours, condition, your financing page and your phone number. It does not invent a price or promise something you did not list. When it cannot help it offers a call back.
When the buyer leaves a name and number the chat becomes a lead in the portal, transcript attached, marked AI so the team can skim it for intent before they call. Leads from the forms, call-back requests and marketplace emails sit in the same list.
The same AI drafts the website description for every unit from its specs and source text. Regenerate, revert, or make it yours. Each unit page scores how well the listing sells and says what to fix.
Every plan includes a generous monthly AI allowance across the sales agent, the listing writer and the portal help; credit packs add more and never expire. You switch the assistant on or off for your site.
Marketing, set up for you
Nothing to install, nobody to hire, nothing to maintain. The site is built to be found, and the marketing that matters for a lot is set up for you and managed by us.
The feeds are pulled by the marketplaces on their own schedule; Lot & Yard never posts on your behalf, never reads anything back, and never touches your MarketBook (Sandhills) account.
Most dealer software stops at cars. Every Lot & Yard dealer runs as one vertical, and the words, the fields, the feeds and the bill of sale follow from it.
Cars, SUVs, light trucks and vans. Add a vehicle by VIN and the decoder fills year, make, model, trim, body style, drivetrain and fuel. Import the rest from your DMS as a CSV. Feeds for Kijiji Autos and the Meta vehicle catalog, plus a generic AutoTrader.ca export for your rep to map.
Units arrive from MarketBook and TruckPaper on a schedule, read only. Every run re-reads every active unit, so a photo or spec change on MarketBook shows up on your site without anyone lifting a finger. When a unit leaves Sandhills it leaves your site.
The screens below are the real portal, showing a fictitious demo dealership.
Today
Leads to call back, paperwork waiting on a signature or a balance, tasks due today, vehicles sitting too long and whether the inventory sync is healthy. Each row is one click from the thing itself.
Deals board and deal workspace
Qualified, Offer, Deposit / hold, Bill of sale, Paid, Delivered. Drag a card to move it; a stage that still needs something says what is missing. Deals also move on their own as facts arrive: a price saved, a deposit recorded, a bill issued, a balance paid.
Bills of sale with e-signature
Five steps: purchaser, unit, inspection and disclosures, delivery, money and signatory. A checklist says what is still missing. Issue numbers and locks the document; only the people you allow can press it.
Inventory and the AI listing writer
MarketBook and TruckPaper units sync on a schedule. Local units come in by VIN or from a DMS CSV, with photos dragged into place. Each unit page scores how well the listing sells and tells you what to fix.
Leads
Website forms, call-back requests, marketplace emails and the Ask a question chat on every unit page. Conversations the assistant had with buyers sit in their own tab, transcript and all.
Manager's desk
Discount requests above a rep's ceiling queue up with the asking price, net and gross margin side by side. The floor view shows every open deal by salesperson; alerts flag slow replies and aged units; the dashboard has gross by rep, deals by source and lender, inventory aging and deliveries.
Dealer software usually comes with a sales call, a custom quote and a module for everything. Lot & Yard is priced on the page, live in a business day, and built for lots that sell iron as well as cars.
Four templates, your colours, your fonts, your words. Pick one at signup; to change it later, tell us and we switch it for you, with a preview first. No developer needed, nothing to maintain.
Every site includes listings with photos and specs, a Sale pending badge, a Reserve button, the Ask a question assistant, call-back and contact forms, a financing page, saved-search and price-drop alerts, safety recalls on car listings, a sitemap, your logo, favicon and social share image.
Two plans. Prices in CAD, tax extra. Launch pricing while we onboard our first dealers: $25 a month off the list price, and a 12-month term gets two months free with the setup fee waived.
The dealer website and everything that feeds it.
$125$100a month
$250 one-time setup
Most complete
The website plus the desk that closes the deal.
$175$150a month
$500 one-time setup
Every plan includes a generous monthly AI allowance across the listing writer, the buyer assistant and the portal help — credit packs add more and never expire. The monthly fee covers your website, sales desk, marketplace feeds and support. Card and invoices are managed on Stripe's secure page.
No sales call required. Most lots are live the next business day.
Pick a plan, tell us about the dealership, choose a template and colours, and enter your card on Stripe's page. Nothing is charged until you confirm there.
ASRU looks at your MarketBook or TruckPaper listing, or your DMS export for a car lot, and switches the site on within one business day. Your owner login arrives by email.
Most screens open with a short guided tour the first time, there is a help guide with videos, and an assistant answers questions about the portal. Point your domain at us when the site looks right.
Lot & Yard comes with two demo dealerships: a car lot in Calgary and a truck and equipment lot in Rocky View County, with fictitious customers, deals and paperwork at every stage. Ask for a walkthrough and we will take you through both on a screen share, on your schedule.
Only what is on the listing and your dealership page: price, specs, kilometres or hours, condition, your financing page and your phone number. It answers questions, suggests a viewing or a call back, and when the buyer leaves a name and number it creates a lead with the whole transcript. It never invents a price or promises something you did not list, and you can switch it off for your site.
No. The connection is read only. Lot & Yard reads your listings on a schedule and never writes back. Price, photos and specs are changed on MarketBook and arrive on the next read. When a unit disappears from Sandhills it comes off your website; it is not marked sold for you.
Yes. The site is served on your domain, with your logo, colours, template and words. Until DNS is pointed at us you can preview it on an address we give you. The portal your team signs in to always lives at portal.lotandyard.com.
It publishes feeds those marketplaces pull on their own schedule: Kijiji Autos, the Meta vehicle catalog and a generic AutoTrader.ca export for a car lot; Kijiji Dealer Central and Facebook for a heavy lot. Lot & Yard never posts on your behalf and never reads anything back from them, so replies from those marketplaces still arrive by email, where the portal picks them up as leads.
The bill of sale follows the Alberta AMVIC requirements: purchaser and unit details, inspection (Mechanical Fitness Assessment for a vehicle, CVIP for a truck or trailer), odometer or hour declarations, disclosures, delivery, money and the dealership's licence, GST number and signatory. Only users you flag as able to issue can issue one, and a salesperson named on it needs an AMVIC registration number. Other provinces have their own tax lines and rules where supported.
Sales Desk includes five envelopes a month. One envelope is one bill of sale sent for signature; the buyer signs on their phone, your signatory countersigns, and the signed PDF files itself on the bill. Past five, an envelope is $5, or add the 20-envelope pack at $60 a month. Paper signing never uses an envelope.
Yes. Every listing has a Reserve button. We connect your Stripe account with you — a Stripe Express account in your dealership's name; your signing officer completes Stripe's onboarding from a link we send, about ten minutes — and the buyer pays a refundable card deposit on Stripe's checkout page, straight into your own Stripe balance; no money passes through Lot & Yard. The portal opens a deal at Deposit / hold with the payment recorded, the listing shows Sale pending and you get an email. Refunds are made from your Stripe dashboard. Without Stripe the button reads Reserve — ask for a hold: the same deal opens with the deposit pending and you collect it yourself.
Drop the auction's condition report PDF (Manheim, OPENLANE / ADESA, EBlock, IronPlanet / Ritchie Bros and others) at the top of Add a unit. The AI reads it and shows what it found: year, make, model, VIN, odometer, grade, options, damage, tires and photos, plus the auction and the price on the report. Create draft builds the unit with the report's photos, where it came from filled in and the PDF kept on the unit; you set the price, check the facts and publish. Lot & Yard never fetches anything from an auction website; it reads only what you drop on it, and the PDF needs a text layer.
On car lots, yes. Every vehicle listing is checked nightly against Transport Canada's Vehicle Recalls Database by make, model and model year. The listing shows No open recalls on record or the campaigns with a link to Transport Canada, the AI sales agent answers from the same result, and the unit page in the portal has a Re-check button. Campaigns are published per model year, not per VIN, so the listing says so; when a check fails the listing shows nothing rather than claiming no recalls. Trucks, trailers and equipment are not checked.
You do. Your customers, deals, bills of sale, photos and descriptions are yours. The inventory list exports to Excel, the desk queue to Excel and PDF, every issued bill downloads as a PDF with its signed copy, and if you leave, ask and ASRU exports the rest for you.
Plans are month to month and you can cancel any time from the billing page; an annual plan is paid up front for the year. If a card payment fails, the portal warns for fourteen days and then goes read only until the card is fixed; the website stays up throughout.
Sign up in a few minutes. Your website is live within a business day, and the assistant is on duty from the first evening.
